Executive Assistant – Future Growth

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Job Description:

  • Provide executive-level administrative support to the Head of Future Growth
  • Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts
  • Coordinate internal and external meetings, leadership forums, offsites, and special events
  • Prepare meeting materials, presentations, and other business-related documents
  • Handle confidential and sensitive information with professionalism and discretion
  • Support two members of the leadership team with calendar management, travel coordination, and expense reporting
  • Coordinate domestic travel arrangements and related logistics
  • Process executive expenses and purchase requests in accordance with company policies
  • Maintain distribution lists, team communications, and organizational updates
  • Provide administrative support to members of the Future Growth and Sales organizations, as needed
  • Participate in special projects and initiatives while helping improve administrative and operational processes

Requirements:

  • 5+ years of Executive Assistant, Administrative Assistant, or related administrative support experience
  • Experience supporting Vice President-level leaders or above preferred
  • Experience supporting leaders within a fast-paced, strategic, sales, business development, growth, or consulting environment preferred
  • Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities
  • Exceptional attention to detail and commitment to accuracy
  • Strong written and verbal communication skills
  • Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information
  • Proven ability to work independently, anticipate needs, and proactively solve problems
  • Strong relationship-building skills with the ability to collaborate effectively across teams and levels of the organization
  • Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
  • Experience managing complex calendars, coordinating travel, scheduling meetings, and processing executive expenses
  • Experience utilizing virtual collaboration tools and supporting hybrid work environments
  • Ability to quickly learn Prudential systems, tools, and business processes
  • Self-motivated, highly organized, and adaptable in a dynamic business environment.

Benefits:

  • Medical, dental, vision, life insurance, disability insurance
  • Paid Time Off (PTO)
  • 401(k) plan with company match (up to 4%)
  • Company-funded pension plan
  • Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
  • Work/Life Resources
  • Education Benefit to help finance traditional college enrollment and many accredited certificate programs
  • Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices
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